When the holidays are approaching, it can be a challenge to make sure that registrations, payments, and communication with participants still run smoothly. With Conference Manager, you can sit back – the system ensures that participants receive the necessary information, even when you’re away from your desk.
Here are some tips on how to prepare your event so it runs seamlessly while you’re on holiday.
Automatic confirmations and tickets
If you are using tickets for your event, make sure to create and activate the ticket in advance and enable the sending of order confirmations. When participants register, they automatically receive both a ticket and a confirmation email – without you having to send anything manually. You’ll find confirmations and tickets under The event → Confirmation and ticket.
Scheduled emails
Plan your emails in advance. For example, you can set up reminders about the program or practical information for automatic sending at specific times, so they reach participants exactly when they need them. Schedule your mailings under Communication → Emails.
Invoices and payments
Use CMPM and invoicing in Conference Manager and enable automatic sending of invoices. Participants will then be invoiced immediately upon registration, and the system will automatically register payments. You’ll find invoicing settings under The event → Basic setup → Settingsand payment settings under The event → Basic setup → Payment.
Waiting list and seat reservations
Enable the waiting list and turn on automatic sending of seat reservations. This way, the system manages the waiting list on its own, and you don’t have to send out seat reservations manually. Activate the waiting list under The event → Basic setup → The event and manage it under Participants → Other lists → Waiting list.
Participant editing
Allow participants to edit their own registration. Via the link in the confirmation email, they can change details or cancel if necessary – without disturbing you during your holiday. You’ll find the settings for participant editing under The event → Basic setup → The event.
Enjoy a worry-free holiday
With Conference Manager, you can plan your events so they fit into your schedule – even when you’re on holiday. When the system takes care of registrations, payments, waiting lists, and communication, you can fully enjoy your time off and return to an event that is still running smoothly.
