The Room-share invitation email is automatically sent when a participant books a shared room and invites another person to join.
To activate this email, you must first enable accommodation with room-sharing options.
Enable accommodation
- Go to The event and Accommodation
- Add a new Room.
Or, if you already have a room option, click on it to open the settings.
Set up a room that supports invitations
- When setting up or editing the room, type 2 or more under Number of beds.
- Scroll down to Allow participants to invite roommates when registering for the event and toggle to switch it on.
- Adjust how long the invitation link should be valid.
- Save your changes.
Activate the email
- Go to Communication and Automatic emails.
- Find the email Room-share invitation.
- Click Edit to customise the email content.
When is the email triggered?
The Room-share invitation email is sent automatically when a participant books a room with multiple beds and chooses to invite a roommate during the registration process.
It is only triggered if:
- The feature Allow participants to invite roommates when registering for the event is enabled in the room setup, and
- The participant actively uses the invite option during registration.
Elisabeth Bjørn Andersen
Published: 10.06.2025
